Type automatically correct spelling and capitalization
Turn on or turn off the "AutoCorrect" option.
Method of operation
In the main
microsoft outlook 2010 window, on the "Tools" menu, click Options, and then click "spell check" tab.
Click AutoCorrect Options. "
To select an option, do one or more of the following:
To set the capitalization options, select or clear the appropriate check box in the dialog box.
To turn on or off the AutoCorrect entries, select or clear the "Replace as you type" check box.
Type the text that needs to be corrected, followed by a space or other punctuation.
For example, type teh followed by a space, you will see the "AutoCorrect to replace the text" use "the".
Frequently used text and graphics are saved as an AutoText entry for insert
To use this feature, you must use Microsoft Word as your e-mail editor.
Select the text or graphics as AutoText entries saved.
To change the paragraph formatting of the entries are stored together, please include the paragraph mark () in the selection.
On the Insert menu, point to AutoText, and then click New.
To accept the recommendations of this AutoText entry name in Microsoft Word or type a new name.
If you plan to use the "AutoComplete" to insert the entry, make sure the name contains at least four characters because Word only four characters typed will insert entries.
Create a distribution list to replace one by one enter the name in the "To" line in
One of the following:
Create a distribution list name in the address list
On the File menu, point to New, and then click the "distribution list".
In the Name box, type a name.
Click "Select Members".
In the "Show names from the list, click Address Book, which contains the e-mail address to join the distribution list.
In the "Type name or select from the list box, type the name you want to include. In the list below, select the name, and then click the "members". Everyone to be added to the distribution list operations, and finally click "OK".
If you want to add a long distribution list, please click the "Notes" tab, and then type the text.
The distribution list using the given name is saved in the "Contacts" folder.
Create a distribution list by copy a name from the e-mail
E-mail you want to copy the name, select the name of the "recipient" or "cc" box.
In the Edit menu, click "Copy."
On the File menu, point to New, and then click the "distribution list".
In the Name box, type the name of the distribution list.
Click "Select Members".
In the "Add to distribution list list, right-click and then click Paste on the shortcut menu.
Create rules to automatically organize the "Inbox"
One of the following:
Start from the template to create rules from scratch to create rules
In the navigation pane, click "Mail."
In the Tools menu, click Rules and Alerts ".
If you have multiple email accounts in the "Apply changes to this folder list, click the" Inbox ".
Click "New Rule".
One of the following:
The use of templates with pre-specified operating conditions
Select the desired template.
Created by specifying your own conditions, actions, and exceptions to the rule.
Note When you create a rule for a public folder, this option is not available.
Click the "Start from a blank rule, and then click Next.
Select the check mail time, select "Check messages when they arrive or Check messages after sending" and then click Next.
Operate in accordance with the guidance of the "Rules Wizard".
To run the rule in the mail folder, the last page of the "Rules Wizard" select "run this rule check box in the 'Folder' e-mail immediately.
To make the rule applies to all e-mail accounts and the Inbox, select "Rules Wizard" on last page "Create this rule on all accounts" check box.
Prompt
If you want to on a regular basis rather than always run a rule, complete the following steps:
"Rules and Alerts dialog box, clear the check box next to the rule to close the rules.
Click "Run Rules Now".
"Run Rules Now dialog box, select the check box next to the rules you want to run in the" choose to run under the Rules.
Select the desired folder of the application of this rule.
Select the message class you want to apply the rules.
Example, the rule only applied to the unread messages in the folder.
Click "Run Now".
Create messages in a folder-based rules
Open the containing folder of the message.
Right-click the e-mail as a rule-based.
Click the "Create Rule".
In the Create Rule dialog box, select the conditions and actions you want to apply.
To add more conditions, actions or exceptions to the rules, click "Advanced Options" and then follow the other instructions in the "Rules Wizard".
Prompt
To run the rule immediately after it is created in the last page of the "Rules Wizard" select "run this rule check box in the mail 'folder' immediately.
Create rules based on the message you're composing
Add a recipient for the message or type a subject.
Click the "Create Rule".
In the Create Rule dialog box, select the conditions and actions you want to apply.
To add more conditions, actions or exceptions to the rules, click "Advanced Options" and then follow the other instructions in the "Rules Wizard".
Create a list of rules based on the name in the message or communication group
Open the hope that the rules created based on the e-mail.
Right-click the "sender", "recipient" or "Cc" list of names or distribution lists, and then click the "Create Rule".
In the Create Rule dialog box, select the conditions and actions you want to apply.
To add more conditions, actions or exceptions to the rules, click "Advanced Options" and then follow the other instructions in the "Rules Wizard".
Create rules based on notice received from a SharePoint site
Right-click the rule is created based on the notification message.
Prompt
Can receive the confirmation message when you create the notification for the first time to create the rule. No need to wait for the follow-up notice from the SharePoint site.
Can also be received before the notification message as a notification to create rules.
Method of operation
In the Tools menu, click Rules and Alerts ".
"Notice" tab, select the notification you want to create rules, and then click the "Create Rule".
In the Create Rule dialog box, select the conditions and actions you want to apply.
To add more conditions, actions or exceptions to the rules, click "Advanced Options" and then follow the other instructions in the "Rules Wizard".
Click the "Create Rule".
In the Create Rule dialog box, select the action you want to apply.
For example, when the received notification message, Microsoft Outlook can play a specific sound or automatically the message to another folder.
To add more conditions, actions or exceptions to the rules, click "Advanced Options" and then follow the other instructions in the "Rules Wizard".
Note If you have multiple e-mail account, "I" stands for the e-mail addresses of all accounts, not just the currently active account.
Automatic processing of requests and responses
In the Tools menu, click "Options."
Click E-mail Options, and then click Tracking Options.
To set the processing options. Please do one or more of the following:
Automatically recording the response in the original e-mail
Handle requests and responses "check box is selected on arrival.
Delete the notice served on the mail and reading messages
Handle receipt "check box selected when they arrive.
Treatment receipt is removed from the "Inbox"
Selected will be processed and receipt go to the check box.
To select the "Deleted Items" folder, click Browse.
Delete an empty response
Treatment to remove the empty voting and meeting responses "check box is selected.
Notes To view the response in the "Inbox" before the record clear on arrival processing requests and responses "checkbox.
Without opening the project to preview
One of the following:
Preview the first three lines of messages in the main Outlook window
In the View menu, click "Auto Preview".
The comment you want to preview only the first three lines of unread messages, please point to the "arrangement" in the View menu, point to Current View, and then click Customize Current View. Click "other settings" and then click Preview unread items.
Preview the contents of any item in the "Reading Pane"
In the Reading Pane, you can read the project content, open attachments, follow the hyperlink, use voting buttons, view the follow-up information, and respond to meeting requests in the "Information Bar".
In the View menu, click the Reading Pane, and then click the "right" or "at the bottom of.
To hide the Reading Pane, repeat this step, and then click Close.
Notes to view the message in the "Reading Pane" by double-clicking the message to view information about the "From" e-mail attribute of the "recipient" or "Cc" field name.
To collect and paste between programs
Collecting items to paste
Make sure that the Microsoft Office Clipboard is displayed in the task pane of any open Office programs, or to open a "collection without displaying the Office Clipboard" option.
If you want to display the Office Clipboard, click the "Edit" menu in the Office Clipboard in the active program.
If you want to select the "collection without displaying the Office Clipboard option, display the Office Clipboard, click the" Options ", then make sure that the collection without displaying the Office Clipboard" option.
Select the first item you want to copy.
On the Standard toolbar, click "Copy."
Continuous in any Office program document to copy the item, until you have collected all required items.
Notes In some cases, the images in the gallery will happen a little change. This is because text is always in the gallery show in Times New Roman. However, when items from the library paste will restore the correct formatting and font information.
Paste collected items
If the Microsoft Office Clipboard is not displayed in the task pane, click "Edit" menu on the
Microsoft Office Professional 2007 Clipboard.
Note If the Office Clipboard is not available, the current program or view does not support the display or paste the Office Clipboard in multiple projects.
Click in the project you want to paste to. You can paste collected items into any Microsoft Office programs.
One of the following:
To paste an item you want to paste the items, please click on the Office Clipboard.
To paste all the copied items, click Paste All on the Office Clipboard task pane.
